Bluebik suggests implementing Cloud technology as the real hero in supporting efficient management of IT expenses during COVID-19

Information Technology Press Releases Friday May 29, 2020 14:38
Bangkok--29 May--Bluebik Group

Bluebik Group, a leading consultant on strategy and management through innovation and technological solutions, shared the view that organizations can reduce IT expenses in this critical time by tapping into Cloud computing. This is a technology for storing and processing data over the internet with less costs than traditional servers, as expenses are calculated based on actual usage. Bluebik Group also pointed out 3 key factors leading to successful Cloud application.

Mr. Pochara Arayakarnkul, CEO of Bluebik Group, revealed that amid the impact of the COVID-19 pandemic on businesses around the world, organizations are trying to find ways to adjust their business strategies and come up with new work methods to survive said situation. Most of them are focusing on policies to handle costs and reduce expenses. Normally, businesses have expenditures relating to big investments such as sunk costs or fixed costs that have not yet generated profits and cannot be kept down. Thus, fixed costs become a threat and can jeopardize a business while variable costs will not incur if there are no incomes.

However, large businesses cannot avoid expenses for setting up IT infrastructures, most of which are big investment expenses or fixed costs such as expenses paid in monthly installments. As a result of the COVID-19, IT system investments have not been optimized and funds have been wasted. Therefore, what the business sector should really do is turn IT system expenses into variable costs to increase business opportunities and stay alive.

During this crisis, businesses are at the right time and place to start using Cloud computing so as to reduce costs from establishing on-premise servers and networks, reduce difficulties of installing and administrating systems, save time, and be more flexible on expenses. Currently, Cloud computing can be adopted in the following 3 forms.

Infrastructure-as-a-Service (IaaS): To provide services relating to infrastructures and data storage systems, or act as a server.Platform as a Service (PaaS): To provide platform services for software such as web applications, database servers, or API systems with a high level of security; andSoftware as a Service (SaaS): To provide software and application services. Most of the services are charged on a 'Pay-as-you-go’ basis such as numbers of users, usage volume, usage duration, etc. Giant software service providers include Microsoft 365 and Google Suite.

There are several benefits from using Cloud computing technology to support businesses during this time of crisis, including:

Cost Efficiency: Businesses manage expenses efficiently as Cloud technology helps them pay less money than the traditional way of investing in servers where not a lot of people use the services at the beginning, hence the lack of economies of scale. The Cloud system enables payments according to actual usage or a pay-per-use concept.Shortened time to market: Businesses can reach the market faster and save the cost from developing their own systems. Although some businesses see the need to have applications, during the COVID-19 outbreak, developing ones’ own applications from scratch may limit their ability to compete and stay in the game with other rivals or cause them to lose business opportunities.Anywhere – Anytime: Cloud technology helps working anywhere-anytime possible as the system will be connected to the internet. The only thing needed to create a work station is a device to connect to the internet. For example, with the 'Work from home’ policy, many companies turn to use 'Software as a Service (SaaS)’ services from several providers such as Microsoft Team, Google Hangout, etc.Flexibility: Cloud facilitates operational flexibility as it allows businesses to adjust themselves to changing circumstances, for example, scaling up business presence to speed up growth upon the emergence of golden opportunities to earn income or scaling down operations once there are less usage needs, especially during the spread of the COVID-19.

Mr. Pochara added that Cloud computing technology may not represent all solutions to business needs as each business is different and has its own characteristics. Top executives and IT chiefs must work together to analyze economic pros and cons to identify how the Cloud technology can fully add value to businesses. Also, every employee must understand their organizational vision and business direction. Cloud is another technology that requires collaboration between business and IT functions in designing a structure and a right proportion of each function’s usage to ensure maximum value creation. There are 3 key factors leading to successful Cloud application.

Understand your IT capabilities – Before implementing Cloud technology, it is advised to assess the organization’s IT capabilities to see if they allow for the use of technology. If there is a legacy system (on premise,) it is required to consider migration which is a complicated matter. There should be an expert to help analyze and compare the current system with a suitable system to design a compatible IT architecture.

Develop migration roadmap – In developing a system migration roadmap and uploading data into the Cloud system, businesses can choose to enable the use of Cloud services from both the selected vendors and the on-premise system at the same time (hybrid Cloud.) A sound migration roadmap should allow for an independent migration of systems or applications from each individual service provider to reduce reliance on one particular vendor.

Adapt 'Agile’ to organizations – To ensure a successful Cloud transformation, organizations must adapt an agile work style as they must be nimble and able to change plans at any time in order to find the best structure solutions for themselves. Thus, employees shall be proactive and adjust themselves to always be ready for changes.

Nonetheless, businesses interested in or starting to use Cloud as their solutions may experience some difficulties in administration as they need to analyse and compare the current practices of data storage or business operations including the steps or the complexity of migrating the current information to the Cloud system. Finding an expert in this aspect to lend a helping hand could be a sound option and help improve work process efficiency as businesses do not need to go into details about administration by themselves. Most importantly, it is better for the businesses to shift their focus to planning and adjusting strategies to find ways to earn main incomes and weather the upcoming storm of economic recession.

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